Friday, 18 May 2012
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Personal Assistant Job in Dubai, UAE

A personal assistant (PA), sometimes referred to as an executive secretary or personal/private secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. PAs help managers to make the best use of their time by dealing with secretarial and administrative tasks.

PAs need extensive knowledge of their organisation. They need to know who key personnel are (both external and internal) and understand the organisation's aims and objectives.

Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful PA.

Education : Bachelors Degree




Experience : 5 - 10 Years




Skills :

Good Analytical Skills

Ability to work well with clients and colleagues

Proficient in Excel, Word and Outlook

Knowledge of PCLaw and Quicken a plus

Ability to effectively communicate both verbally and written

Be able to coordinate multiple tasks in a fast-paced environment

Ability to maintain confidential information.


Responsibilities :

Assisting in managing day to day activities of music production company including website updates, telephone calls, e-mails etc.


Personal assistants (PAs) often act as their manager's first point of contact with people from both inside and outside the organisation. Typical work activities include:

  • deputising for the manager, making decisions and delegating work to others in the manager's absence;
  • devising and maintaining office systems, including data management and filing;
  • arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
  • screening telephone calls, enquiries and requests, and handling them when appropriate;
  • meeting and greeting visitors at all levels of seniority;
  • organising and maintaining diaries and making appointments;
  • dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
  • taking dictation and minutes;
  • carrying out background research and presenting findings;
  • producing documents, briefing papers, reports and presentations;
  • organising and attending meetings and ensuring their manager is well-prepared for meetings;
  • liaising with clients, suppliers and other staff.
  • carrying out specific projects and research;
  • responsibility for accounts and budgets;
  • taking on some of the manager's responsibilities and working more closely with management;
  • being involved in decision-making processes.

 
 

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