Friday, 18 May 2012
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Executive Secretary job in Dubai, UAE

Education : Bachelors Degree.

Experience : 1 - 5 Years.

Skills :
  • Team building.
  • Bookkeeping skills.
  • Analytical and problem solving skills.
  • Decision making skills.
  • Effective verbal and listening, communications skills.
  • Computer skills including the ability to operate computerized accounting, spreadsheet and wordprocessing programs at a highly proficient level.
  • Stress management skills.
  • Time management skills.

Responsibilities :
  • Receive, direct and relay telephone messages and fax messages.
  • Direct the general public to the appropriate staff member.
  • Maintain the general filing system and file all correspondence.
  • Assist in the planning and preparation of meetings, conferences, conference and telephone calls.
  • Make preparations for Band Council and committee meetings.
  • Maintain an adequate inventory of office supplies.
  • Respond to public inquiries.
  • Provide word-processing and secretarial support.
  • Type confidential documents on a wordprocessing system.

Description : An executive secretary working for the city is responsible for handling the flow of information through the department and that all material is given to the correct individual to ensure completion. Most executive secretaries work directly for the department manager, city manager, mayor or other officials in the city government structure. Executive secretaries may be responsible for representing the official at meeting or events or even presenting prepared information on behalf of the official when they cannot be there themselves.

An executive secretary will often be privy to very confidential information and therefore must be able to work with sensitive information in a professional and confidential manner. He or she will be required to relay information accurate through phone conversations, messages, emails and other forms of communication. The executive secretary should possess excellent communication skills both verbally and in written form, should be very organized and logical, and should be able to multi-task and work on several big and small projects at one time.
 

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